There are 3 methods for blocking off time in pickAtime conference scheduler. If you use the Google calendar sync, you will still need to use one of the manual methods to block off additional time(s) as needed.
Using Google Sync: Events on your work Google Calendar will block off conference times in pickAtime
** Before starting this process make sure you do not have any all-day events on your work Google calendar on October 17, 18, 19. You can also copy an event (ie. Carey Speaker, Arts Immersion) from the Pomfret Daily calendar to your work calendar if that is an event you plan to attend as the sync will block off that conference time.**
1. Click the "Go To Pick-A-Time Portal" link in Sundial>Faculty>Resources>Conference Scheduler
** Before starting this process make sure you do not have any all-day events on your work Google calendar on October 17, 18, 19. You can also copy an event (ie. Carey Speaker, Arts Immersion) from the Pomfret Daily calendar to your work calendar if that is an event you plan to attend as the sync will block off that conference time.**
1. Click the "Go To Pick-A-Time Portal" link in Sundial>Faculty>Resources>Conference Scheduler
2. You will automatically be redirected and logged into the Pick-A-Time website
3. In the Admin UI tool, on the left-hand side navigate to the Calendar Sync section.
4. Select your work calendar (usually username@pomfret.org)
5. Ignore the "not recommended" and check off the option to "block off time in pickAtime from Google Calendar"
6. Click the green Save and Sync button
VERY IMPORTANT: Review the conference days in pickAtime and manually block off any additional times when you anticipate needing a break. Double-check that no all-day events are restricting your availability.
Manual Process #1
1. Click the "Go To Pick-A-Time Portal" link in Sundial>Faculty>Resources>Conference Scheduler
2. You will automatically be redirected and logged into the Pick-A-Time website
** If you have a child enrolled at Pomfret first click the Admin UI button on the left **
3. In the menu on the left, select Events>Management
4. Confirm that you are on the correct Event (ie. 2024 Family Weekend Conferences)
5. Click on your name(s) on the right-hand side to show your conference slots and availability. If you see multiple names, use ctrl-click to select all instances. You may need to scroll either up or down on a particular day to see the conference times.
6. Block off any times by clicking the x in an available slot
Review this video tutorial (starting at 0:34 sec) to see steps 3-6
Team Teachers and Co-Advisors: Please make sure you don't block out time slots on the shared schedule as that will influence your co-teacher's and co-advisor's individual schedule and availability!
Manual Process #2
1. Click the "Go To Pick-A-Time Portal" link in Sundial>Faculty>Resources>Conference Scheduler
2. You will automatically be redirected and logged into the Pick-A-Time website
** If you have a child enrolled at Pomfret first click the Admin UI button on the left **
3. Click on the grey Block Schedule button at the top of the page
4. Find the 10 or 20-minute slot that you wish to block and click on it.
5. On the next window, click the box next to Make Unavailable then click OK
6. Repeat the process for each period you wish to block
7. When you have finished, click the "Done. Close Tab." button and this will bring you back to the Admin UI
Team Teachers and Co-Advisors: Please make sure you don't block out time slots on the shared schedule as that will influence your co-teacher's and co-advisor's individual schedule and availability!